Oferta de empleo: Se busca Personal Assistant to Senior Retail Director

Job Description

Our client, Value Retail, needs to incorporate a Personal Assistant to Senior Retail Director.

The Personal Assistant provides efficient and confidential day-to-day support. This role provides a proactive service to ensure the smooth running of the administration and secretarial support in arranging business and (sometimes) personal schedules.

PARA MÁS INFORMACIÓN CLIC AQUÍ

KEY RESPONSIBILITIES:

Schedule Management:

Managing the flow of meeting invitations, prioritising, dealing with frequent changes

Extensive management of the diary (via Outlook) including scheduling all meetings, engagements, conference calls, travel, conferences

Having awareness of working across time zones (Europe, China)

Developing an understanding of who is who in the business and which meetings take precedence over others/which are more urgent

Issuing meeting invitations on behalf of colleagues. Co-ordinate with other Assistants to find a mutually convenient time.

Booking meeting rooms, organising refreshments as required.

Checking key meetings coming up to ensure they have maximum attendance, reschedule if necessary

Travel:

Planning travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip

Manage all travel arrangements and logistics, including booking flights, hotels, local transfers, restaurants and hotels in conjunction with the in-house Travel Facilitators and local Office Managers in the Villages.

Ensuring every relevant detail is in the required schedule

Approving or questioning travel request forms as submitted by the Travel Desk

Emails and General

Submitting monthly credit card expenses

Submitting monthly time sheets

Manage incoming and outgoing emails (desktop and Blackberry). Filter and mark for information or needs response as appropriate.

Filing emails on a regular basis

Take telephone messages and respond to queries promptly, texting and notifying when required.

Take dictation over the phone and draft communications/correspondence including emails, letters etc

Liaise with all departments and Villages across Europe as and when required.

Requisitos / Requirements

• Educated to degree level.

• Formal secretarial/office administrative qualifications and sound understanding of office procedures at a senior level.

• Previous experience working at senior Board level in a large corporate, fast-paced environment.

• Ability to use initiative, pre-empt requests, be proactive and to think ahead

• Ability to prioritise and manage several tasks simultaneously

• Excellent Microsoft Office skills and speeds – especially Outlook

• Ability to communicate effectively at all levels of Business

• Strong organisational skills and ability to work on own initiative

• Confidentiality and an eye for detail

• Able to communicate remotely

• Ability to remain calm and unflappable whilst prioritising high levels of workload